Purpose of the role
The bookkeeper is responsible for ensuring that financial data is collated and processed in a confidential and timely manner. This role performs full-function bookkeeping, maintains accurate financial records, reconciles accounts, and provides timely support for month-end and reporting processes. The bookkeeper ensures accurate processing and matching of bank statement transactions and acts as a premium brand ambassador for the Raizcorp Group of companies. The role carries a fiduciary duty toward the company and its subsidiaries, with the expectation that all actions are in the best interest of the organisation.
Key responsibilities
The bookkeeper’s responsibilities include:
Reviewing and verifying supplier invoices and payment requests for proper documentation and approval before submitting to the financial manager.
Reconciling and matching supplier invoices to statements.
Producing monthly supplier reconciliations for outstanding payments by the 7th for review by the financial manager.
Preparing invoices for fortnightly payment runs in accordance with payment terms.
Capturing all supplier invoices into the system accurately and timeously.
Raising customer invoices and reconciling grants.
Ensuring correct divisional processing for accurate divisional reporting.
Producing monthly variance reports for departmental heads and branch managers, reviewed by the accountant before distribution.
Performing monthly balance sheet reconciliations.
Researching and resolving invoice discrepancies with suppliers.
Maintaining an up-to-date supplier database.
Raising purchase orders and managing the procurement process.
Managing monthly consumables ordering, reporting, and tracking.
Processing credit card cashbooks monthly.
Processing debit orders using the Netcash system.
Processing all Prosperators’ petty cash cashbooks by the fourth working day of the following month.
Preparing bank reconciliations.
Producing required monthly reports, including supplier age analysis with commentary.
Supporting month-end reporting by preparing required reports.
Providing supporting documentation for audits.
Managing asset maintenance, including register updates and insurance additions or claims.
Completing any other projects or tasks assigned by the finance manager or finance director.
Job specification
Qualifications and experience
Minimum B.Com Accounting diploma.
At least three years’ experience in full-function bookkeeping (debtors, creditors, cashbooks, general ledger).
Strong knowledge of general accounting procedures.
Strong working knowledge of Xero (non-negotiable).
Excellent reconciliation and reporting skills.
Proficient in data entry and financial management.
Experience managing multi-entity accounting.
Intermediate to advanced proficiency in Microsoft Excel, Word, and Outlook.
Behavioural competencies
High level of confidentiality and ability to organise and prioritise tasks.
Meticulous attention to detail and accuracy.
Strong work ethic, professionalism, and reliability.
Good judgment and analytical thinking.
Strong problem-solving, communication, and information management skills.
Ability to work independently and collaboratively in a fast-paced, high-volume environment with a focus on accuracy and timeliness.
Ability to meet deadlines consistently.
Strong customer service orientation.
High tolerance for feedback, criticism, and client queries while maintaining a professional and friendly demeanor.
Strong sense of internal control and dedication to completing work diligently and carefully.
Ability to receive feedback constructively, assimilate information, and make appropriate improvements.
